Conference and Program Management
Conference and Event Logistics
For 6 years, the Washington Business Journal named Circle one of the top meeting planners in the Washington, DC, area. Circle has promoted, planned, and managed more than 3,000 meetings for tens of thousands of participants and speakers during the past 27 years. If you would like to request conference or event planning services, please complete the Web-based order Event Order Form.
Our Certified Meeting Professionals (CMPs) and experienced conference staff provide the following services:
- Site selection and negotiation
- Logistical and administrative services
- Website development and hosting
- Secure online registration and payment
- Database development
- Media relations
- Event promotion and marketing
- Conference call coordination
- Materials development and production
- Speaker/VIP arrangements
- Domestic and international travel and lodging arrangements
- Audiovisual equipment and food function coordination
- Onsite conference management
- Exhibit hall management
- Note taking and minutes preparation, transcription, and translation
- Conference outcomes evaluation.
Exhibit Management
Circle manages more than 100 events every year for a variety of clients and provides a full complement of exhibit support services, such as:
- Identifying meetings and conferences appropriate for exhibits
- Developing exhibit management database systems
- Designing and developing exhibit graphics and layout
- Designing exhibit flyers and signs
- Obtaining space with optimal visibility
- Negotiating exhibit booth rental fees
- Arranging onsite equipment and special services
- Completing and tracking registrations
- Ensuring compliance with union regulations
- Monitoring exhibit inventory
- Preparing and shipping exhibits and materials using cost-effective and secure methods
- Providing subject-area specialists to staff exhibit booths
- Collecting and tracking trip reports, exhibit evaluations, and cost data
- Providing preshow, status, and postshow reports
- Generating custom reports that provide clients with updated information about exhibit program operations.